«Implementation of Security Policies in Organizations» - Great Essay Sample

«Implementation of Security Policies in Organizations»

Introduction

The innovation of computer technology in the mid-18th century was professed to be the most erudite among all other modernizations in human history. Computer technology has offered innumerable solutions to a glut of problems that people deal with in their day-to-day life’s endeavors. For instance, communication barricades have been eradicated, following the instigation of internet. Using a computer system or related technological gadgets, people can now easily log into the internet and relay their information to others around the globe. This type of communication is called electronic mailing system. In the same breath, computer technology has made research work easier because all the required learning materials are always available online for download. Many organizations, including learning institutions, banking sector, the media and corporate entities, among others, conduct most of their duties with the help of computers. Nonetheless, the augmented dependency on computer technology has born a sequence of security issues. Several internet users around the world have contrived unscrupulous practices that terrorize other internet users, thereby causing them unnecessary harm and discomfort. Even though, the proliferation of internet has enhanced operations among organizations, the security threats, presented by this digital revolution, are huge and organizations must always device mechanisms to ensure that their operations are kept safe.

Major Strategies for Implementing Security Policies in Today’s Organizations

Among the crucial strategies to curb the computer insecurity is the innovative use of biometric system of identification. This should be customized for logging on and off the Ethernet together with the Internet. The systems will help to keep track of identities of all the users of computers and internet in all the organizations that embrace computer technology. For instance, cyber-attacks have become prevalent in a number of organizations, especially in the learning institutions and banking sector, because of the fact that these institutions are always on full time internet connectivity (Donaldson, Siegel, Williams & Aslam, 2015). Students, together with their teachers, largely depend on the internet for podcasting, completing the assigned assignments, doing research and even undertaking certain courses. Bankers rely on internet and Ethernet to communicate with their fellow workers within and without the system, as well as carrying numerous fiscal transactions with other banks around the world. The organizational administrations rely on internet as well in order to disseminate vital information to other cadres and to the public. Since large amounts of data, including people’s financial records, are available online and in organizations’ data bases, the organizations have become highly prone to cyber-attack.

With the use of the proposed system of biometric identification, it will become much easier to carry out investigations of computer crimes. All the computer systems in the organizations have to be linked to a crime detecting gadget that is supposed to be situated in a central place, preferably in the office of the Chief Security Officer. This detector will be programmed in a way that it detects all the unauthorized entries into users’ accounts. The gadget will do that by raising an alarm, as it displays the identity of the perpetrators in the computer security systems (Dunne, 2013). The individual identities will also be accompanied by the location unit, where the crime would have been perpetrated. After displaying the identity record of the perpetrator, the information will undergo automatic circulation across all the security offices within all the cadres of the organization. The security agencies on standby will forthwith assist to track these individuals from the scene of crime. The suspect’s information will be printed on a hard copy and then handed over to the security personnel to help identify the culprits.

For the case of ICT students who hark into the dons’ accounts to manipulate results and/or cause exam leakage, the institutions should use the same biometric identification system to trace them. Once identified, these criminals should be subjected to tougher retribution, in accordance to stipulated rules and regulations of the institution (Singer, & Friedman, 2014). Moreover, the identities of such crafty students should be circulated all over in the public and private service databases. Consequently, the job market will be alerted of potential cyber criminals who should never be entrusted with employment opportunities in the civil service sphere (Dunne, 2013).

Another very important strategy will be the configuration of the system that will generate immediate alerts to computer users any time a stranger accesses their internet accounts. For example, a number of computer users, especially in the learning institutions, mostly complain of having their accounts encroached by anonymous internet users and a substantial populace have also reported being defrauded colossal amounts of money (Donaldson, Siegel, Williams & Aslam, 2015). Ostensibly, scamming has become a lucrative unscrupulous practice that has attracted many cyber criminals. Universities’ dons also complain about rampant cases of cheating among students that involved downright doctoring of grades right from their systems. As such, the practice has greatly compromised credibility of the courses, apart from it being a criminal offence.

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Additionally, all learning, as well as financial institutions, should seriously consider introducing a new generation credit card. The cards should contain full details of the bearer, but in biometric format. The data should be configured to match the log-in and log-off biometric data any time the bearer uses it. This strategy should target to combat scammers who have perfected the art of gaining access to credit card information, including personal identification number (PIN) of the bona fide users, then make transactions without even knowing anything about the owners (Dunne, 2013).

Similarly, the computer systems should be embodied with hi-tech surveillance systems that take and store the details of every user (Theriault, 2010). This is a good strategy that will track the cyber criminals any time such crimes take place in an organization. As such, all organizations should also have a centrally monitored communication system for the purposes of detecting any suspicious users of computers and internet from any corner of the organization.

Lastly, organizations should contrive special software which will have the needed capacity to bar aliens from having access to other people’s accounts. The software will enable the computer system to synchronize the portrait picture of the user taken by webcam immediately after the computer is booted, with the identity details that will be already available in the system (Singer, & Friedman, 2014). Once these versions of details fail to synchronize, the special software will automatically reject access, as it sends a signal forthwith to the controls. Eventually, an immediate action will be taken by the relevant authorities to intercept the intruder.

Why It Is Important to Implement Security Policies in Today’s Organizations

The implementation of the aforementioned security policies will first be of great help in safeguarding the confidentiality of the data or many organizations. Intruders will be obliged to cease the unscrupulous habit of accessing the organizations’ or individuals’ information.

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Apart from that, the policies will be very helpful to the organizations, especially the financial institutions to avert fraudulent activities which are currently so rampant. Furthermore, the policy implementation will crack down on the tendency of hacking into people’s accounts and perpetuating imposter activities (Donaldson et el., 2015). Through such habits, wrong people have been spreading slanderous information, thereby causing social unrest among the communities. Some malicious social media users have been orchestrating violence, especially among people of different ethnic or racial affiliations by hacking into accounts of renowned personalities and spreading inciting and polarizing posts (Singer, & Friedman, 2014). Finally, the implementation of the policies will offer protection of the computer systems from errant programs. Such programs are highly detrimental to the important types of software, as well as hardware of the computer system. Without the proper protection, computer users may end up losing significant data and or spend colossal amounts of money, repairing and reinstalling the programs in the system. 

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Conclusion

Computer Technology is being highly relied on by human beings in the present-day society. Innumerable tasks have now become computerized and a number of others require the assistance of computer and other gadgets that are related to it. Internet and Ethernet have been the backbone of the communication systems and have generated a chain of benefits to many sectors across the board. Organizations, such as learning institutions, cannot operate effectively today without computer technologies and internet connectivity. Nonetheless, it is quite unfortunate that malicious individuals have put the secure usage of these overbearing innovations at risk. Cyber-attacks of different kinds have the mechanisms of disfiguring the computer technology, just to corrupt their smooth functioning. Cyber-attack has made institutions of higher learning to be blemished, such that it is very challenging to ascertain the authenticity of grades that students would have attained when passing their exams. Many fiscal accounts of business entities, as well as individuals, have equally been subject of attack. This has posed a confounding question and a huge threat to the banking sector, as to whether the money of their clients is safe and if these customers should continue upholding confidence into the institutions.

 

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